What must be done before terminating an employee?

• A. You must check with the public relations department to make sure it's O.K.
• B. The reason must be clearly documented in the employee's record.
• C. Follow each step of progressive discipline, no matter what the offense.
• D. The employee should be given the option to leave voluntarily.

Answer: (B)

Documentation of the reason for termination in the employee’s file is essential. It creates a clear, auditable basis for the action, tying it to documented performance issues or policy violations and helping protect the organization from claims of unfair or wrongful termination. It also supports consistent treatment across staff and provides a reference for HR inquiries. The other options aren’t universal requirements: involving public relations isn’t always necessary, following every step of progressive discipline depends on policy and the situation, and offering a voluntary resignation isn’t a mandated precursor to termination.